Install the Whop app for QuickBooks
Available on Whop Apps
Overview
The Whop × QuickBooks integration connects your QuickBooks Online account with Whop and keeps the two in sync automatically. It works in both directions:- Sell on Whop → recorded in QuickBooks. Payments through Whop are recorded as SalesReceipts. Whop payouts reconcile against your bank. No manual data entry.
- Invoice from QuickBooks → paid through Whop. The integration adds a Whop payment option to each invoice so customers can pay online, and marks the invoice Paid the moment they do.
What this integration does
| Feature | Description |
|---|---|
| Payment Sync | Every Whop payment is recorded in QuickBooks as a SalesReceipt automatically. |
| Invoice Automation | QuickBooks invoices get a Whop payment link; payments mark the invoice Paid. |
| Refund Tracking | Refunds created in QuickBooks are processed through Whop automatically. |
| Subscription Sync | Recurring Transactions in QuickBooks create matching Whop recurring plans. |
| Payout Reconciliation | Whop payouts are recorded as multi-line Bank Deposits that reconcile 1:1 with your bank. |
| Bidirectional Product Sync | Products/Services sync between QuickBooks and Whop in either direction. |
Before you begin
- An active Whop account where you sell your products or services
- An active QuickBooks Online account (any plan — sandbox accounts work too)
- Admin access to both accounts
Step 1: Install the app from Whop
Click the Install the Whop app for QuickBooks button above, or search for “QuickBooks Sync” in the Whop App Marketplace. Click Install. Once installed, the app appears in your Whop dashboard under the Apps section.Step 2: Connect your QuickBooks account
Open the app and click Connection in the left sidebar. You have two options:- Connect (Sandbox) — for testing with a QuickBooks sandbox account
- Connect (Production) — for your live QuickBooks account
Step 3: Configure your account mapping
Click Accounts in the sidebar and configure:| Field | What to pick |
|---|---|
| Revenue Account | Where invoice revenue is recorded — usually “Sales” or “Sales of Product Income” |
| Processing Fee Account | Where Whop fees are recorded — leave as “Auto-create Whop Processing Fees” or pick an existing expense account |
| Bank Account | Where Whop withdrawals land — pick your business checking account |
| Undeposited Funds | Auto-detected from QuickBooks. No action needed. |
Tax handling: QuickBooks calculates tax based on your settings and the
tax-inclusive total is charged through Whop. If your Whop products have their
own tax codes configured, remove them to avoid double-taxation.
Step 4: Import historical data (optional)
If you have existing data in QuickBooks created before connecting, click Backfill in the sidebar. Four operations are available:- Users to Customers — imports Whop members as QuickBooks customers (matches by email)
- Items / Products — sync items between QuickBooks and Whop in either direction
- Unpaid Invoices — creates Whop payment links for existing unpaid invoices
- Paid Invoice Matching — matches existing paid invoices to Whop payments for reconciliation
Sync modes
The integration supports three sync modes. Switch anytime from the dashboard — the change is forward-only.All Sales (recommended)
Records every Whop sale individually in QuickBooks. Direct sales create a SalesReceipt depositing to a Whop Clearing account. Payments on QBO invoices create a Payment record. Withdrawals drain the clearing account via a multi-line Bank Deposit.Withdrawals Only
Only Whop payouts are posted to QuickBooks. Individual sales are not recorded. Best for sellers who don’t use QBO invoices and just want payouts tracked.Invoicing Only
No Whop payments, refunds, or withdrawals are posted to QuickBooks. QBO → Whop flows still work: invoice link embedding, recurring templates, product sync, and refunds from QBO.What happens next
Once connected and configured, the integration syncs automatically:- New QBO invoice → Whop payment link generated and embedded within ~1 minute
- Customer pays → QuickBooks Payment record created, invoice marked Paid
- Refund in QBO → processed through Whop automatically
- Recurring Transaction → creates a Whop recurring plan; future payments sync back
- Whop payout → multi-line Bank Deposit in QBO (gross amount minus fees)