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Install QuickBooks Sync

Available on the Whop App Store
The QuickBooks Sync app connects a Whop business to a QuickBooks Online company. Use it to record Whop activity in your books, and to collect payment on QuickBooks invoices through Whop. The sync mode you choose decides which Whop activity QuickBooks records. You need admin access to your Whop business and to a QuickBooks Online company. QuickBooks Desktop isn’t supported.

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What syncs

While connected, the app turns off QuickBooks Payments on new invoices so customers pay through Whop. Invoices that are already open don’t change.

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Set up the app

1

Install the app

Select Install QuickBooks Sync at the top of this page, or search for “QuickBooks Sync” in the Whop App Store. The app then appears in your Whop dashboard.
2

Connect QuickBooks

Open the app and go to Connection. Select Connect (Production) for your live company, or Connect (Sandbox) for a QuickBooks sandbox company. Sign in to Intuit, choose the company, and approve the connection.
3

Map your accounts

Go to Accounts and pick the revenue account, the processing fee account, and the bank account your Whop withdrawals land in. The app can create a “Whop Processing Fees” expense account for you. If you don’t pick a fee account, payout deposits leave out the fee line.
4

Choose a sync mode

Go to Overview and pick a sync mode (see below). Check this before you rely on the sync, because the mode decides whether the app records individual Whop sales.
5

Import existing data (optional)

Go to Backfill to bring over data from before you connected:
  • Users to Customers — creates QuickBooks customers from Whop members, matched by email
  • Items / Products — syncs items between QuickBooks and Whop
  • Unpaid Invoices — adds Whop payment links to open invoices
  • Paid Invoice Matching — matches paid invoices to Whop payments
The app skips records it has already mapped.

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Sync modes

Switching modes only affects activity from that point on. Earlier records don’t change. In All Sales mode, the app creates a “Whop Clearing” account. Sales Receipts deposit into it, and each payout moves the balance out to your bank account. In Withdrawals Only mode, the app records payouts as revenue. If you also invoice customers in QuickBooks, you count that revenue twice: once on the invoice and again on the deposit.

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Taxes

For QuickBooks invoices, QuickBooks calculates tax and the customer pays the invoice total through Whop. Remove tax settings from the matching Whop products so buyers aren’t taxed twice. Sales Receipts for direct Whop sales record the full amount on one line, without a separate tax line.

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Monitor the sync

Sync History lists every event the app processed, filtered by status. Errors lists failed events. The app retries a failed event up to 5 times, with increasing delays between attempts.

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Disconnect

Go to Connection and select Disconnect QuickBooks. The app keeps your sync history and mappings if you reconnect later. Records already in QuickBooks stay there.

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Next steps

Xero

Send Whop activity to Xero as a bank feed.

Pricing and fees

See the fees that appear on your payouts.